HR Systems Specialist

Join us at Aspia Combine your HR expertise with Workday mastery to shape Aspia’s future HR solutions. In this role, you’ll balance strategic projects with daily operations, ensuring our HR systems deliver efficient, compliant, and business-driven results across multiple countries. About us Aspia Group specializes in financial, payroll, HR management services and other advisory services. We are the market leader in the Nordics and aim for growth in all markets we operate in. With the help of our talented experts and modern technology, we are our customers' reliable partner in all phases of their company's lifecycle. Responsibility is at the core of our business and for us it means confidential and responsible data processing. Aspia Group operates in Sweden, Finland, Norway, Denmark, Netherlands, and Ukraine, under the brands Aspia, Accountor and Skeppsbron Skatt. The group employs about 3,100 experts, with turnover of approx. 350 million euros. What we offer We offer you the opportunity to work in an international context that combines high ambitions with a fast-paced environment. If you join Aspia Group, you will be part of a dynamic group of companies with ambitious growth goals and a forward-thinking atmosphere. We provide numerous opportunities for learning and professional development, ensuring a bright future for our team. You will be a valued member of our HR and technology community, where the well-being and perspectives of our people are a key part of decisions we make. We offer comprehensive and versatile benefits, development opportunities, and the support of competent and friendly colleagues across all markets. About the role As an HR Systems Specialist, you will be responsible for configuring, maintaining, and optimizing Aspia’s Workday Human Capital Management (HCM) system to support HR operations, talent management, local payroll operations, and reporting functions. This role involves close collaboration with HR, Finance, IT, and business stakeholders to ensure that Workday processes align with organizational needs and deliver accurate, efficient, and compliant HR solutions. You will support both strategic initiatives and daily operations, acting as 3rd line support for HR support teams across countries to resolve complex cases requiring deep system or process knowledge. The role combines operational presence with strategic impact in an international environment. You will drive larger HRIS-related projects while also handling ad-hoc issues quickly and efficiently. Key Responsibilities - Maintain and develop Workday modules including HCM, Advanced Compensation and Talent Management - Configure Workday business processes, workflows, security groups, and data fields to meet evolving business requirements - Develop and maintain Workday reports, dashboards, and calculated fields to support data-driven decision-making - Collaborate with IT to manage integrations between Workday and other enterprise systems (e.g., payroll providers, finance systems, resourcing) - Coordinate and conduct testing for Workday releases, patches, and new features to ensure system stability and functionality - Provide Tier 3/4 support for system issues, data discrepancies, and process errors; escalate to external vendors and partners as necessary - Create standard operating procedures and deliver admin user training to promote system adoption About you You are solution-oriented, humble, and collaborative, with confidence to make decisions in a fast-paced environment. You thrive in switching between long-term planning and immediate problem-solving, and you understand how HR processes impact business operations. To succeed in this role, you bring: - Solid HR systems expertise combined with strong HR process understanding - Ability to collaborate across HR, Finance, IT, and business stakeholders - Clear communication skills to explain complex issues in an accessible way - Ownership and structure in driving projects forward and resolving challenges - Flexibility to balance details with strategic perspectives - You are fluent in English, both spoken and written Education & Experience - Bachelor’s degree in Human Resources, Information Systems, Business Administration, or a related field - 5+ years of Workday experience in configuration, support, or implementation - Workday certifications (e.g., HCM Core, Reporting, Compensation) are seen as an advantage - Prior experience in HRIS development or HR technology implementation in a multi-country context Practical information - Location: Stockholm. We offer a hybrid way of working – the freedom to work from home when it fits, while valuing the inspiration and teamwork that comes from being together at the office. - Start date: As soon as possible, by agreement. Application and Recruiting Process Does this sound like your next challenge? Then we look forward to receiving your application! You can easily apply with your CV and by answering a few selection questions in our recruitment system. Selections and interviews are conducted on an ongoing basis, and the position may be filled before the application deadline. Contact: If you have any questions regarding the role, don’t hesitate to contact the hiring manager: Kirsi Anturaniemi Senior HR Manager, People processes and analytics, kirsi.anturaniemi@aspiagroup.com For questions about the recruitment process, you are welcome to contact our Talent Acquisition Specialist: Matilda Törnblom, matilda.tornblom@aspia.se Due to GDPR regulations, we do not accept applications via email. We look forward to receiving your application! Aspia är branschledande inom redovisning, lön, skatt och affärsrelaterad rådgivning. Aspia Sverige ingår i Aspia Group, tillsammans med varumärkena Accountor och Skeppsbron Skatt. Tillsammans är vi inom Aspia Group över 3100 medarbetare på fler än 160 kontor i Sverige, Finland, Norge, Danmark, Nederländerna och Ukraina. Aspia är det självklara valet både för dig som söker ditt första jobb och för erfarna experter som vill ta nästa steg i karriären. Hos oss får idéer och individer växa i en inkluderande, rolig och kreativ miljö och det är på Aspia vi vill att du ska ha den bästa tiden i din karriär!